“Dear sir,

The most peaceful, calmest, kindest, charitable, benevolent and most merciful Landlord, I have seen the quit notice stuffed in-between the gutters at my threshold, and I can only imagine how dark and tight it is there to your claustrophobic writing; I acknowledge this house as your property and I am but only a jobless tenant and a recipient of your patience. I write you this letter for an extension on my rent till I find a job as I am currently working on not condemning anymore of your alphabets to such creepy and tight spaces…”

Seriously! Rent extension? Sounds like asking for a salary raise. Trust me, you don’t want to finish reading that letter.

Among property and business owners are the landlords who find the letter of employment very necessary and useful. The letter of employment serves as a security measure to these landlords to protect their investments.

What is a letter of Employment?

A letter of employment is a third-party verification on current employment, used as certitude and standing surety to effect an agreement of a prospective contract.

Who authorizes a letter of employment?

It is signed and authorized by an employer upon request from the employee, and it contains basic or required details based on the terms of agreement for that purpose which it is to be used. Details as Job title, tenure of employment and contract are usually found on a letter of employment.

Who can demand a letter of employment?

A letter of employment is a common request among landlords, but it can also be demanded from individuals and in agreements where long-term guarantee of payment is needed at given points in time.

Letter of employment under a microscope

The idea of a letter of employment is not Forbes mining for the next Jeff Bezos, nor is it a measuring scale to compare you directly with Bill Gates by a suspicious few. The letter of employment is rather a security measure against fraud and lying scums who are out to take advantage of your patience and capacity to trade.

Landlords deal with this all the time. They are the most victims of embellished flattery and over compensation from promised interests- thanks to greed sometimes. A letter of employment seeks to balance trust from both parties.

How to request a letter of employment from your employer

Structured firms usually make room for such requests and they are processed faster, however, small bosses have not completely settled into the idea of assigning that duty to a particular department – the HR department rightfully.

But in any case where a letter of employment is needed, the following steps should guide you to getting that document processed:

  • Write to your employer through the Human Resource (HR) department or office manager, depending what department is present.

(Navigate through our articles to find out how to write a convincing letter) Include in your letter the reason for such request; and try not to be emotional but professional when stating your reasons.

  • Depending on the firm you work for, you can provide a sample of a letter of employment or even a template, where they have no records for issuing such letters. You can include this as a suggestion in your letter of request just in case boss is too proud in admitting he has no knowledge of such topic. Such suggestion will help save time and you could beat the deadline if there was any.
  • Attach a cover letter to your now drafted letter of employment before submission. This shows responsibility on your part and assures whoever you are submitting it to, that you will honor that contract as the needle of a compass is true to the North pole.
  • Agree on delivery method. This can be emailed to the recipient which may require a physical submission which is usually preferred either by you or your employer.
  • Confirm recipients satisfaction. It is necessary to confirm if the required information is present in that document or additional information is required. Recipients Satisfaction is important.
  • And lastly, don’t sweat it!

Sample format of a letter of employment


[Employer name]
[Employer address]

RE: Verification of employment for [employee name]

To whom it may concern:

Please accept this letter as confirmation that [employee name] has been employed with [employee name] since [employee start date]. Currently, [employee name]:

  • Holds the title of [employee title]
  • Earns a salary of [salary amount], payable [annually/monthly/weekly/daily/hourly], [and a bonus of (bonus amount)]
  • Works on a [full-time/part-time] basis of [number of hours] per week

If you have any questions or require further information, please don’t hesitate to contact me at [employer phone number].

Sincerely yours,


[Employer representative name]
[Employer title]

Samples of EMPLOYMENT EXAMPLE as provided by https://templatelab.com/


Dear Madam / Sir:

Employee Name: Susan Smith

Social Security Number: 000-00-0000

Date of Birth: 08-19-75

Employee Susan Smith is (was) an employee of the XYZ Company.

Employment Dates: January 22, 2008 until current.

Job Title: Public Relations Specialist

Current (Final) Salary: $42,000.00 per year plus potential quarterly performance bonus.

Please feel free to contact us if you need additional information.


Signature of Authorized Employee

Disclaimer – Please Note:

Susan Heathfield makes every effort to offer accurate, common-sense, ethical Human Resources management, employer, and workplace advice both on this website, and linked to from this website, but she is not an attorney, and the content on the site, while authoritative, is not guaranteed for accuracy and legality, and is not to be construed as legal advice.

The site has a world-wide audience and employment laws and regulations vary from state to state and country to country, so the site cannot be definitive on all of them for your workplace. When in doubt, always seek legal counsel or assistance from State, Federal, or International governmental resources, to make certain your legal interpretation and decisions are correct. The information on this site is for guidance, ideas, and assistance only.


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